DEFINITIONS

Executive Member: An Executive Member is an individual appointed to the committee in accordance with these Rules or an individual formally registered for an official club or team role in the FA Club Portal, or equivalent system, at any given time. Executive members will have full voting rights but limited to two votes in total for any given team.

Life Member: An individual awarded honorary life membership of the club by the Club Committee for services to the club over a long period of time. In the context of these Rules, a Life Member shall assume the voting rights of an Executive Member.

Family Member: A Family Member is a parent(s)/carer/junior player formally registered with the club via the FA Player Registration System. Family Members will not have voting rights directly but will be represented by the Executive Member(s) of their respective team. 

Associate Member: An Associate Member is an open-aged player formally registered with the club via the FA Player Registration System. Associate Members will not have voting rights directly but will be represented by their respective Executive Member.

In the context of these Rules, some individuals can be classed as both Executive/Family or Executive/Associate Members for administrative purposes (e.g. a manager/parent).

Management Committee: The management committee elected in accordance with these Club Rules to manage the affairs of the Club, in line with the governance required of an Unincorporated Association. 

1. Name

The club shall be called Kendal United Junior Football Club. This will encompass all associated teams or clubs with names for league purposes, i.e. Seniors, Girls, Youth, Colts, & Rockets.

2. Objects

The objects of the Club shall be:

To arrange association football matches and social activities for its members.

To allow football and physical activities to be available for all regardless of natural ability.

3. Powers

Members of the organisation will have the right to:

1. Rent, lease or purchase equipment, property.
2. Raise money through fundraising.
3. Employ staff and otherwise enter into contracts in order to achieve the aims of the club.

4. Status of Rules

These rules (the “Club Rules”) form a binding agreement between each member of the Club.

5. Rules & Regulations

1. The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavors to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulation of The Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force. 
2. No alteration to the Club Rules shall be effective without prior written approval by the parent County Association.
3. The Club will also abide by The Football Association’s Safeguarding Children Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti- Discrimination Policy as shall be in place from time to time.

6. Club Membership

1. The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.
2. Any application for Family or Associate Membership of the Club must be processed through the FA Player Registration System or any equivalent system in place at the time of application. Election to membership shall be at the sole discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies. An appeal against refusal may be made to the Club Committee in accordance with the Complaint Procedure.
3. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
4. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
5. The Football Association and parent County Association shall be given access to the Membership Register on demand.

7. Annual Membership Fee

1. An annual fee payable by Family or Associate members shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each fee-paying member. Fees shall not normally be repayable.
2. The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the Club.

8. Resignation & Expulsion

1. A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee, further subscription or other monies due to the club is more than 2 months in arrears shall be deemed to have resigned, unless waived or extended at the discretion of the Club Committee.
2. The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
3. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

9. Club Committee

1. The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Secretary, Treasurer, Child Welfare Officer and other such members as deemed necessary for conducting the business of the club.
2. Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee Meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the chairman or in their absence the vice chairman. The quorum for the transaction of business of the Club Committee shall be three.
3. Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
4. Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year and aim for one per month.
5. An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
6. Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club rules.
7. The position of a Club Officer shall be vacated if such a person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

10. Annual & Extraordinary General Meetings

1. An Annual General Meeting (AGM) shall be held in each year to:
   1. Receive reports on the activities of the Club over the previous year.
   2. Receive a report on the Club’s finances over the previous year.
   3. Elect the members of the Club Committee.
   4. Consider any other business.
2. Nominations for election of members as Club Officers or as members of the Club committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
3. An Extraordinary General Meeting (EGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five eligible Members (junior players excluded) stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
4. The Secretary shall send to each Executive member using contact details registered with the Club, the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the Meeting.
5. The quorum for a General Meeting shall be all the available members.
6. The chairman, or in their absence a member selected by the Club Committee, shall take the chair. Each Executive Member present shall have one vote, however the limit of two votes per team represented will apply. A simple majority shall pass resolutions. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
7. The Club Minutes Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

11. CluB TEAMS

During the pre-season affiliation process, the Club Committee shall appoint a Club member(s) to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall keep the Club Committee informed of the activities of the team.

12. Clubhouse & Pitch

The maintenance of the club house and pitch will be the responsibility of the club committee. The committee shall:

1. Agree a planned maintenance program for both pitch and clubhouse with the committee annually.
2. The pitch and clubhouse will be leased out for appropriate uses after prior agreement of the committee and all payments shall be made payable to the club
3. The facilities for hire may be advertised on the club website, social media channels, on the internal and external noticeboards and the local shop.
4. Funds raised by letting the room or pitch will be used to maintain the clubhouse, pitch and surrounding area. Any excess will only be used to meet the club’s aims.

13. Club Finances

1. A bank account shall be maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Vice Chairperson, the Club Secretary and the Club Treasurer. No sum shall be drawn from the Club Account except by approval of two of the designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account. No commitment to spend club funds should be made prior to authorisation from two of the designated signatories being granted.

2. The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceedings arising from the sale of Club Property to members is prohibited.
3. The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a player for playing) and to any other person or persons for services rendered to the Club.
4. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
5. The Club may also in connection with the sports purposes of the Club:
   1. Sell and supply food, drink and related sports clothing and equipment.
   2. Employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present.
   3. Pay for reasonable hospitality for visiting teams and guests and indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
6. The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six (6) years.
7. The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time. The Financial Statement shall be verified by an independent, appropriately qualified auditor and shall be approved by members at a General Meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
8. The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
9. The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
10. On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.
11. The Custodians shall be entitled to indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

14. Dissolution

1. A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
2. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
3. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.