1. Name

The club shall be called Kendal United Junior Football Club. This will encompass all associated teams or clubs with names for league purposes, i.e. Junior, Colts, & Rockets.

2. Objects

The objects of the Club shall be to arrange association football matches and social activities for its members. To allow football and physical activities to be available for all regardless of natural ability.

3. Powers

The organisation will have the right to:

(i) Rent, lease or purchase equipment, property.
(ii) Raise money through fundraising.
(iii) Employ staff and otherwise enter into contracts in order to achieve the aims of the club.

4. Status of Rules

These rules (the Club Rules) form a binding agreement between each member of the Club.

5. Rules & Regulations

a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulation of The Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force.

b) No alteration to the Club Rules shall be effective without prior written approval by the parent County Association.

c) The Club will also abide by The Football Association’s Safeguarding Children Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti- Discrimination Policy as shall be in place from time to time.

6. Club Membership

a) The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies. An appeal against refusal may be made to the Club Committee in accordance with the Complaint Procedure.

c) Membership shall become effective upon an applicant’s name being entered in the Membership Register.

d) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

e) The Football Association and parent County Association shall be given access to the Membership Register on demand.

7. Annual Membership Fee

a) An annual fee payable by each member shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not normally be repayable.

b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

8. Resignation & Expulsion

a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.

c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

9. Club Committee

a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Secretary, Treasurer, Child Welfare Officer and other such members as deemed necessary for conducting the business of the club.

b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee Meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the chairman or in their absence the vice chairman. The quorum for the transaction of business of the Club Committee shall be three.

c) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year and aim for one per month.

e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club rules.

g) The position of a Club Officer shall be vacated if such a person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

10. Annual & Extraordinary General Meetings

a) An Annual General Meeting (AGM) shall be held in each year to:

(i) Receive a report of the activities of the Club over the previous year.
(ii) Receive a report of the Club’s finances over the previous year.
(iii) Elect the members of the Club Committee.
(iv) Consider any other business.

b) Nominations for election of members as Club Officers or as members of the Club committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

c) An Extraordinary General Meeting (EGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.

d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.

e) The quorum for a General Meeting shall be the all available members.

f) The chairman, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and a simple majority shall pass resolutions. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

g) The Club Minutes Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

11. Club Teams

At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.

12. Clubhouse & Pitch

The maintenance of the club house and pitch will be the responsibility of the facilities managers, they shall:-

(i) Agree a planned maintenance program for both pitch and clubhouse with the committee annually.

(ii) Keep up to date a diary of use.

(iii) The pitch and clubhouse will be leased out for appropriate uses after prior agreement of the committee and all payments shall be made by cash or cheque payable to the club

(iv) The facilities for hire shall be advertised on the club website, social media channels on the internal and external notice boards and the local shop.

(v) Funds raised by letting the room or pitch will be used to maintain the clubhouse, pitch and surrounding area. Any excess will only be used to meet the club aims.

13. Club Finances

a) A bank account shall be maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Vice Chairperson, the Club Secretary and the Club Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account. No commitment to spend club funds should be made prior to authorisation from two of the designated signatories being granted.

b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceedings arising from the sale of Club property to members is prohibited.

c) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a player for playing) and to any other person or persons for services rendered to the Club.

d) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

e) The Club may also in connection with the sports purposes of the Club:

(i) Sell and supply food, drink and related sports clothing and equipment.

(ii) Employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present.

(iii) Pay for reasonable hospitality for visiting teams and guests and indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six (6) years.

g) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at a General Meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.

h) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one
surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

14. Dissolution

a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.