Incident Reporting Procedures

This procedure should be followed if a reportable incident occurs which has Welfare or Safeguarding implications, or which breaches the club’s Codes of Conduct by any match official, team official, player, parent or spectator.

For non-serious rated incidents, team officials and clubs should initially seek resolution before raising a formal complaint with our parent County FA (Westmorland).

• For all incidents:

1. Inform club welfare at [email protected]
2. Inform the club secretary at [email protected]
3. Record the names of any witnesses to the alleged incident.

• Incidents with Safeguarding Implications:

4. Carry out steps 1-3 above.
5. Inform Westmorland County FA [email protected]  Tel 01539 730946.
6. If it’s a league sponsored event, inform the league’s Designated Safeguarding Officer.

• Other Match Day Incidents:

1. Try to resolve the issue at the time with the parties involved.
2. If unresolved, carry out steps 1-3 above.
3. For league sponsored events, inform the applicable league secretary.

• Responding to Complaints:

1. Complaints implicating individuals involved with the club will usually originate from the County FA, Leagues, or occasionally direct from a complainant.
2. The club secretary will inform the individual(s) concerned of the allegations.
3. The club secretary will inform club welfare and acknowledge receipt of the complaint with the originating authority.
4. The club secretary will contact the team officials to obtain a response to any allegations, and for team officials to collect witness statements as appropriate.
5. The club will submit statements to the originating authority and await due process.