This policy sets out the responsibilities of club officials and players when administering players’ annual subscriptions.

• The committee will set the annual subscriptions for family and associate members prior to pre-season registration and will publish the details to the individual team managers.
• At the discretion of the committee, bespoke arrangements may be made for payment of subscriptions by members of adult teams affiliated to the club. Where authorised for a particular season, these arrangements will be communicated to the team managers for implementation.
• Invoices will be emailed from the club directly to the player or player representative as appropriate. To facilitate this, player registration details logged in the FA Club Portal must always hold a valid email address.
• In general, subscriptions should be paid to the club direct via card payment, BACs transfer, or cash/cheque collected by managers during player registration for the coming season, but no later than 30 days from the date of the registration invoice, otherwise the player will be suspended from all football activities within the club.
• At the discretion of the committee, and on request, a pay-by-instalment option may be offered over a limited collection period and, if authorised for a particular season, the details will be communicated to managers. In all cases, failure to pay in line with the agreed schedule will result in the player(s) being suspended from all club activities until the subscription is paid.
• Players registered from July through September will pay 100% of the annual subscription. Players registered in October pay 90%, November 80% and so on, with the final reduction in April, where the amount due will be 30% of the annual subscription.
• A discount of 25% will apply to the applicable subscription where households have more than one child registered with the club. The discount applies to second and subsequent children only.
• A discount of 40% will apply to the applicable subscription where players register on a ‘training only’ basis and do not play in league matches. If the player subsequently registers to play in matches, a pro-rata amount of the full subscription becomes payable.
• Players unable to pay the club’s annual subscription due to personal circumstances can apply, in confidence, for club funding through the Club Welfare Officer (CWO). The CWO alone will recommend acceptance or rejection of the application to the committee and advise the applicant on the outcome. (Contact : [email protected]).
• Players who did not pay the due subscription for any season, and who did not apply for club funding, will not be allowed to re-register with the club for any subsequent season unless full payment for the current and unpaid seasons are made at the time of registration.
• Fines imposed by the County FA for on and off field offences must be paid within 14 days of the club issuing an invoice. Parents/carers are responsible for paying juniors fines (U18). The club has adopted a no-pay, no-play policy for outstanding fines throughout the club.
• Managers will pass on any annual subscriptions and fines received to the club Treasurer, within the timescales listed above, accompanied by a record of players having paid.
• Managers will collect match day fees from players, which will be used solely to pay referees fees on the day. There is no requirement to report on this income/expenditure.
• In general, annual subscriptions are non-refundable.