This policy sets out the responsibilities of club officials and players when administering players’ annual subscriptions.

• The committee will set the annual subscriptions for each member prior to pre-season registration and publish the details to the individual team managers.
• At the discretion of the committee, separate arrangements may be made for payment of subscriptions by adult teams affiliated to the club. Where authorised for a particular season, these arrangements will be communicated to the team managers for implementation.
• In general, subscriptions should be paid to the club direct via BACs transfer or collected by managers during player registration for the coming season, but no later than October half-term. At the discretion of the committee, a pay-by-installment option may be offered over a limited collection period and, if authorised for a particular season, the details will be communicated to managers. In all cases, failure to pay by specified deadlines will result in the player(s) being suspended from playing for the club until the subscription is paid.
• Fines imposed by the County FA for on and off field offences must be paid within one month of the club receiving the invoice. Parents/carers are responsible for paying juniors fines (U18). The club has adopted a no-pay, no-play policy for outstanding fines throughout the club.
• Players registered in September pay 100% of the annual subscription, November 75% of the subscription, January 50% of the subscription and March 25% of the subscription.
• A discount of 25% will apply to the applicable subscription where households have more than one child registered with the club. The discount applies to second and subsequent children only.
• At the discretion of the committee, a discount on the annual subscription may be considered where players attend training only and do not play in matches. If the player subsequently plays in matches, the whole amount becomes payable.
• Players unable to pay the club’s annual subscription due to personal circumstances can apply, in confidence, for club funding through the Club Welfare Officer (CWO). The CWO alone will recommend acceptance or rejection of the application to the committee and advise the applicant on the outcome. (Contact : [email protected]). 
• Players who did not pay the full subscription for any season and did not apply for club funding will not be allowed to re-register with the club for any subsequent season unless full payment for the current and unpaid seasons are made at the time of registration. 
• In general, annual subscriptions are non-refundable. 
• The Secretary will provide the Treasurer, on request, an up-to-date list of players registered at any point in time for a specific team(s) for the purpose of estimating expected against actual income.
• Managers will pass on any annual subscriptions received to the club Treasurer, accompanied by a record of players having paid. 
• Managers will collect match day fees from players, which will be used solely to pay referees fees on the day. There is no requirement to report on this income/expenditure.